Ebor Property Co provides professional property inventory services to letting agents and private landlords across York and North Yorkshire. As an AIIC-accredited, independent inventory clerk, every report is impartial, thorough, and produced to the standards required by deposit protection schemes - including TDS, DPS, and MyDeposits.
A professionally prepared check-in inventory is one of the most important documents in any tenancy. It establishes a clear, evidence-based record of the property's condition and contents before a tenant moves in, protecting landlords and tenants alike. When disputes arise at the end of a tenancy, a detailed inventory is the primary tool for resolving deposit deductions fairly and efficiently.
All reports are delivered as clear, navigable PDF documents with timestamped photographs, and are produced using professional inventory software to the highest standards required for formal deposit dispute adjudication.
Check-In Inventory
A check-in inventory, sometimes called a tenancy inventory or schedule of condition, is a comprehensive written and photographic record of the property at the start of a tenancy. It documents the condition of every room, fixture, fitting, and item of furniture, supported by dated photographs taken at the time of the inspection.
Every inventory is signed off by the incoming tenant, creating a mutually agreed baseline for the tenancy. This signed record is essential if deposit deductions need to be justified at check-out, or if a formal dispute is raised with the deposit protection scheme.
Interim Inspection / Mid-Term Inspection
Mid-tenancy interim inspections give landlords and letting agents early visibility of any maintenance issues, unreported damage, or tenancy concerns - before they become costly problems.
Each interim report is cross-referenced against the original check-in inventory, clearly noting any changes in condition. Reports are delivered promptly after each visit and can be scheduled at any point during the tenancy.
Check-Out Report
At the end of a tenancy, a check-out report provides a fair, detailed comparison of the property's condition against the original check-in inventory. It clearly identifies any changes, damage beyond fair wear and tear, and items requiring cleaning or replacement.
This impartial, evidence-based comparison supports transparent deposit decisions, minimises the risk of formal disputes, and gives both landlords and tenants confidence that any deductions are justified.
Pre-Market Compliance Report
A pre-tenancy compliance report confirms that the property meets its legal obligations before a new tenant moves in. This includes checks on smoke and carbon monoxide alarm provision, gas safety documentation, EPC rating compliance, and the condition of the property in relation to damp and mould.
With the introduction of Awaab's Law - which places strict new obligations on landlords to investigate and remedy damp and mould hazards within set timeframes - having a documented record of the property's condition at the start of a tenancy is more important than ever.
A compliance report provides letting agents and landlords with clear, dated evidence that due diligence was completed prior to the tenancy start date, supporting both legal compliance and tenant safety.
Areas Covered
Property Inventory Services Across York & North Yorkshire
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Based in Strensall, Ebor Property Co covers letting properties throughout York city centre and the surrounding area, including:​​
York
York city centre · Acomb · Bishopthorpe · Clifton · Copmanthorpe · Dringhouses · Fulford · Haxby · Heslington · Holgate · Huntington · Poppleton · Skelton · Tang Hall · Wigginton
Postcodes
YO1 · YO10 · YO23 · YO24 · YO26 · YO30 · YO31 · YO32
North Yorkshire
Easingwold · Helmsley · Malton · Market Weighton · Pocklington · Selby · Tadcaster · Thirsk · and villages throughout the Vale of York.
Postcodes
YO61 · YO62 · YO17 · YO43 · YO8 · LS24 · YO7
East Riding of Yorkshire
Stamford Bridge · Gate Helmsley · Kexby · Wilberfoss · Pocklington · Market Weighton · Beverley · Driffield · and villages throughout the East Riding of Yorkshire.
Postcodes
YO41 · YO42 · YO43 · HU17 · YO25
Why Choose Ebor Property Co
01
AIIC Accredited
Full member of the Association of Independent Inventory Clerks, the UK's leading professional body for inventory clerks
02
TDS Accredited
Reports produced to Tenancy Deposit Scheme standards, accepted by all major deposit protection schemes for dispute adjudication
03
Independent & Impartial
As a standalone inventory clerk (not an agent or landlord), every report is unbiased and holds up under scrutiny
04
Fast Turnaround
Reports delivered promptly, so check-ins aren't delayed and tenancies can start on time
Frequently Asked Questions
Do I need a property inventory in York?
While not a legal requirement, a professionally prepared inventory is strongly recommended for any landlord or letting agent. Without one, there is no impartial evidence to support deposit deductions at the end of a tenancy, making it significantly harder to recover costs for damage or cleaning. Most deposit protection schemes will not uphold a disputed deduction without supporting inventory evidence.
Do you work with letting agents as well as private landlords?
Yes - both.
Ebor Property Co works regularly with letting agents across York and North Yorkshire as a reliable outsourced inventory partner, as well as directly with private landlords managing their own rental properties.
What is the difference between a check-in inventory and a check-out report?
A check-in inventory is completed at the start of a tenancy and records the property's baseline condition. A check-out report is completed at the end of the tenancy and compares the property's condition against that baseline to identify any changes, damage, or cleaning requirements.​
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How quickly will I receive my report?
Reports are typically delivered within 24 hours of agreement.
If you have specific turnaround requirements, please mention these when booking.
Are your reports accepted by deposit protection schemes?
Yes.
Reports are produced to the standards required by TDS (Tenancy Deposit Scheme), DPS (Deposit Protection Service), and MyDeposits, and are suitable for use in formal dispute adjudication.
What areas do you cover?
We're based in Strensall and cover York city centre and many areas across North and East Yorkshire.
See the areas section above for a full list of locations and postcodes covered.